Help / Setup email notifications

Email notifications

Notifications allow you to automatically email someone when one of your quizzes, tests or courses have been submitted. There are 2 types of notifications that you can send:

  1. Participant notifications - a customized message will be sent to the person who has completed and submitted your quiz. You can share their results, thank them for taking the test or provide additional follow up information.
  2. Self notification - a customized message will be sent to any email address that you provide. This can help you and other relevant people keep track of who has completed the quiz you created.

This guide will show you how to set up customized Participant and Self notifications.

Participant notifications

  • Create a quiz, test or course
  • Go to the Configure tab and select Notifications from the left-hand menu
  • Scroll down the page and tick the box Email respondent
  • Select any information you would like to add to the email by ticking the relevant box. You can choose from:
    • PDF of results
    • Certificates - based on the participant's score, Enterprise and Premium plan members can share a customized certificate with participants
  • Tick the box Customize email messages
  • Select the Respondent tab
  • Customize the email subject line
  • Customize the email message.

This is an example of how you can customize a notifications message:

customize email notification to participants

Select which results you would like to include - use the predefined tags or add any registration data that will be collected with a registration page

  • Important! Ensure the tags remain in square brackets [ ] and the registration field data stays in the curly brackets { }

This is a list of available tags:

Optional tags to include in quiz notification email

Ensure you capture the participant's email address when you distribute your quiz. These are your options:

  • Use a quiz link - add a registration page to identify the quiz taker
  • Send an email invite - this will identify the quiz takers email address only
  • Assign to respondent accounts

Finish configuring your test

Publish your test

Participants will receive an email with their results only. The email will be sent as soon as the quiz is submitted and will be addressed from FlexiQuiz

Self notifications

  • Create a quiz, assessment or course
  • From the Configure screen, select Notifications on the left-hand menu
  • Tick the box Email results
  • Add the email address for everyone you would like to receive an email notification when your quiz is completed - your email address list will receive a notification for everyone who completes the quiz
  • Select any attachments you would like to add to the email message. Your options are:
    • PDF of the participants' answers
    • A copy of the participants' certificate
self notifications page
  • Scroll down the page to customize the message
  • Tick the box Customize email messages
  • Keep or edit the email subject line
  • Keep or customize the results shared and message on the email
  • Complete configuration and Publish your quiz or online course

Every time a quiz is submitted, people on your email invite list will receive your message.



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