Track the progress of learners who have a Respondent Portal
Easily monitor and compare the performance of all learners who have a Respondent Portal linked to your FlexiQuiz account.
The reports provide a complete overview of assigned activities, including quiz progress, completion status, pass rates, average scores, performance comparisons, and detailed analytics.
You can also export reports in PDF or Excel format, making it easy to share results, track progress, and maintain records.
How to access reports for Respondent portals
Admins and Trainers with ‘Analyze reports’ permissions can access the information when they log in to their FlexiQuiz account.
There are two ways to access the results for learners who have a Respondent portal, depending on the information that you need.
#1. Reports screen
The Reports screen includes a summary of assigned, completed, and quizzes passed. This report lets you quickly check whether learners are completing their assigned activities.
You can also click on any learner for more in-depth analysis.
To access the Respondent reports screen:
- Log in to your FlexiQuiz account and select Reports from the top menu.
- Next, select All users from the drop-down menu. A list of all Respondents, Trainers, and Admins linked to your workspace appears. There is also a summary for the number of quizzes assigned to a learner, the number completed, and the number passed.
- To find the relevant user, scroll down the page or enter their details (username, first name, or last name) in the search box.
- Once you find the user, click the + to view all activities that they have been assigned.
See below for a definition for each column on the report.
#2. Users screen
The User Report provides a detailed view of each respondent's progress over time. You can track their activity, monitor completion rates, review individual results, and compare their performance against the average score achieved by other learners who have taken the same quiz.
- Log in to your FlexiQuiz account and select Users from the top menu. Your user's dashboard will appear.
- Click on the required user to display their profile page.
- Next, choose the Results tab, and a summary of all assigned quizzes will appear.
- You can view a list of all assigned quizzes with their results and the following information:
- Total quizzes: Total number of quizzes or activities assigned to the user.
- Total passed: Number of quizzes the user has passed.
- Cumulative score: Total score of all submitted quizzes.
- Duration: Time taken on all activities.
- Click view and a window will appear with a list of all the questions on the quiz. You can also email the results straight to the respondent from the view screen.
Definition for each column
Quiz: Name of the test or activity.
Date submitted: Shows if the user has started and submitted the quiz. If the quiz has been submitted, the date will show.
Score: Number of points the respondent earns out of the total available.
Grade: The Custom grade you award to the respondent based on the number of points they earn.
Duration: Amount of time the respondent spends on the activity.
Pass: A tick appears if the respondent achieves a pass grade.
Avg. score: The average score (shown as a percentage) of everyone who submitted the quiz. You can compare the respondent's performance against the rest of the group with the score and the average score columns.
View: Lists all questions and the respondents's response. The report can also show category scores and time taken per page.
Frequently asked questions
Does the report include live quizzes or tests completed using a quiz link or email invitation?
No, the report only includes quizzes or activities you assign to the user's Respondent portal.
Relevant help guides
How to create a Respondent portal
How to assign a quiz to a Respondent portal
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