Help / Types of FlexiQuiz user accounts

Types of FlexiQuiz user accounts

There are three types of users available within your FlexiQuiz account: Respondents, Trainers, and Administrators. You can manage user levels, permissions, and status to regulate your user's access to account features, responsibilities, and maintenance.

All user accounts are managed through the main user dashboard. From the dashboard, you can create new users, change permissions, suspend, resend welcome emails or delete accounts.

Each user gets a separate set of credentials to log in to their FlexiQuiz account securely. If a user leaves your organization, you can remove them from your account. It's a secure and easy way to manage users.

All users, by default, can take online tests assigned to them as a quiz taker.

To help you select the right account for your needs, this guide outlines each of the accounts and their configurable permissions.

Administrators (Admins)

Admins have visibility of all quizzes, groups, users, and FlexiQuiz account settings based on permissions you set. So Admins can have access to everything or they could only have access to view results for all quizzes.

As the Main Admin, you can set permissions to determine whether the Admin can create quizzes, configure, publish, edit users, delete content, or analyze results.

This role is helpful in a few different ways. For example:

  • By giving the Admin full access to everything you're able to work with colleagues in real-time to manage all aspects of the examinations together.
  • You can assign specific roles for a colleague to help in the quiz making process. You can prevent the Admins from editing the quizzes but allow them to style and manage test results.


Trainers have visibility of selected quizzes, groups, and users based on the permissions you set.

The Main Admin and Admins with user permission can set the Trainer permissions. The permissions configuration options include creating and editing tests, configuring, publishing, managing users, deleting data, and to analyze quiz results.

This role is helpful if you need to restrict access to certain users or groups. For example, an organization split by region or department can assign a Trainer to manage quizzes in a relevant location or group.


Respondents can view quizzes assigned to them to complete or review as a quiz taker.

Respondent accounts are a quick and easy way to assign regular tests, exams, and quizzes. Participants can log in with their username and password to securely complete assigned tests in their own time.

You can assign Respondent accounts to a group or groups for easy quiz management of multiple people.

User permissions chart

The table below outlines which permissions are configurable for each user account type.

table listing features for each quiz account type

Relevant Help Guides

Creating Trainer accounts

How to customize a Respondent portal

Creating Admin accounts

Creating Respondent accounts

FlexiQuiz plans - check how many users can be added to your account

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