Types of FlexiQuiz user accounts
FlexiQuiz offers a range of user roles, giving you full control over who can access and manage different parts of your quiz maker account.
Clearly defined user roles help you to:
- Protect your data and maintain system integrity.
- Simplify quiz administration and day-to-day management.
- Scale training efficiently across teams.
- Ensure users only see the features and information relevant to them.
There are four user types available within your FlexiQuiz account. This article explains each role and how to use them effectively.
Main Administrators
The Main Administrator (Main Admin) has full control over the FlexiQuiz account. They are usually the person who created the account.
Main Admins can:
- View, edit and manage all quizzes and results.
- Add and coordinate additional users such as Admins, Trainers or Respondents.
- Manage security settings.
- Create and organize Groups.
- Update the FlexiQuiz subscription and manage all billing.
Top tip: Keep the Main Admin’s contact details up to date. If they leave the organization, you can easily assign a new Main Admin.
Administrators (Admins)
Admins have visibility of all quizzes, groups, users, and FlexiQuiz account settings based on the permissions set by the Main Admin.
So Admins can have access to everything, or they can access selected areas on all quizzes.
For example, you can allow Admins to manage results on all quizzes but not edit the quizzes.
Additional Admins make it easy for you to collaborate across all quizzes, users and groups.
Learn more about setting up additional Admins.
Trainers
Trainers can see selected quizzes, groups, and users based on the permissions set by a Main Admin or Admin.
This role is helpful if you need to restrict access to selected quizzes, users or groups.
For example, an organization split by region or department can assign a Trainer to create and manage quizzes in a relevant location or group.
Learn more about setting up Trainers.
Respondent portals
A Respondent portal is a place where a learner can log in to access any assigned quizzes or training materials.
Respondents securely access their account with a unique username and password to view assigned learning activities on a simple dashboard. The dashboard lists all assigned quizzes and shows their progress.
You can also assign Respondents to a Group to easily manage multiple learners, such as a class, team or department.
Learn how tocreate a Respondent portal
Frequently asked questions
What is the difference between an Admin and Trainer account?
Admins have access to all quizzes, users and groups.
Trainers have access to assigned quizzes, users and groups.
You can set permissions for both Admins and Trainers so that they can access and edit the relevant parts of a quiz.
We’re a school with lots of teachers. How can we give each teacher access to FlexiQuiz without them seeing one another’s quizzes or results?
To start, you will need to assign a Main Admin to manage the overall account.
Then give each teacher a Trainer account with all permissions.
Teachers can log in to their Trainer account to create and share their quizzes. If a teacher wants to collaborate with a colleague on a quiz, they can assign it to them.
What are permissions?
Permissions control what each Admin or Trainer can see and do within your FlexiQuiz quiz maker account.
By assigning the appropriate permissions, you can determine who can create, edit, and publish quizzes, who can view results, and who can manage other users and groups.
Permissions allow you to keep your account secure while collaborating with others and sharing your premium FlexiQuiz features.
The table below outlines which permissions are configurable for each user account type. You can update the user permissions at any time.
Top tip! Untick the box Delete quiz/ results to prevent Admins and Trainers from accidentally deleting any data on the account.
Relevant Help Guides
How to customize a Respondent portal
Blog: working in collaboration
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