Creating groups

FlexiQuiz LMS lets you create Groups to organize learners and training materials.

You can assign quizzes, build courses, and track progress by team, class, department, or training program.

Account Admins can assign a Trainer to the group to manage the learners and training content. Learn more about FlexiQuiz Groups.

This guide shows you how to create and manage Groups.

How to create a new Group

1. Log in to your FlexiQuiz account and select Groups from the top menu. Your Groups dashboard appears, listing any existing groups.

2. To add a new group, click +New group. The profile page appears for you to start building the group.
3. Then, add a name for your group, which will show on your group's dashboard and reports. The name can be the department, class, skill level, cohort, etc.
4. Next, you can add notes about the group in the Description box.

The Group is now live, and you can start assigning Respondents, Trainers, and content to it.

How to manually assign learners to a group

Learners need a Respondent portal to join a group. Once the learners' Respondent portal is assigned to a group, they can instantly access all open quizzes available within that group.

To assign a learner to a group:

1. Go to your Groups dashboard and find the relevant group.
2. Click on the group to open the profile page.
3. Scroll down the page and click on the Assigned respondents tab. A list of any respondents already assigned to the group will appear.

4. Then click on the Assign respondents button, and the list of respondents linked to your account will appear.
5. Click on the respondent that you want to add to the group. The name will be highlighted in blue. Click and hold the control button to add extra respondents.
6. Now click Assign selected users.

7. To assign the user click Assign. Or to assign the user and send a notification to the Respondent, click Assign and email users

How to assign Trainers to the group

If you have a Premium, Enterprise, or Enterprise+ plan, you can assign Trainers to the group so they can manage quizzes and learners.

For example, a trainer can be a teacher at a school or university who can manage learners by class or subject.

To assign a Trainer to the group:

1. Go to the Groups profile page.
2. Scroll down the page and click on the Assigned Trainers tab. A list of any Trainers assigned to this group will appear.
3. Click the green Assign trainers button. A list of all Trainers linked to your account will appear.
4. Click and highlight each Trainer you want to add to the group.
5. Click the Assign selected trainers button.

Depending on their permissions, Trainers will now be able to view all Respondents and quizzes in the group. You can manage the trainers' permissions from their profile page.

How to assign quizzes to the group

You can assign a quiz to a group from the Groups profile screen or on the Publish screen.

Respondents can view a quiz that is part of their group when the quiz is open.

Learn more about how to assign a quiz to a group.

How to let learners self-register for a group

You can allow learners to create their own Respondent portal and automatically join the group.

Once learners join the group, they can access all open activities.

Learn more about setting up self-registration.

How to add a landing page to sell access to a group

Create a course by adding quizzes, videos, presentations, and other learning materials to a group.

Once your group is ready, you can add a sales landing page where learners can purchase access to the course.

Learn more about adding a sales landing page to your group.

Frequently asked questions

How can FlexiQuiz Groups help me?

The FlexiQuiz Groups feature allows you to easily organize a large number of learners, manage a course, track results, and collaborate with others.

Groups are great for a wide variety of organizations, from large to small. For example:

• Schools and universities can manage content by class or course.
• Businesses can organize employees by department, location, role, or training program.

The key benefits of using groups are:

• Easier learner management: You can split learners into teams, classes, departments, or training groups.
• Creating courses: Build a collection of learning materials, activities, and assessments for learners to access. The course can include videos, training documents, presentations, quizzes, and certificates that learners can take in a set order or based on their grade.
• Group reporting and analytics: Track individual performance within a group or review the group's overall progress and results.
• Delegated administration: Allow Trainers to manage selected Respondents and quizzes without them being able to access your entire FlexiQuiz account.
• Improved compliance and organization: Ensure learners receive the correct training and monitor completion and compliance at the group level.
• Scalable delivery: Set up a group for small or large teams and add more groups as you grow.
• Course sales: Create structured training programs containing quizzes and learning materials that you can sell.

Can I delete a group?

Yes, you can delete groups on your Groups dashboard.

1. From the Groups dashboard, find the relevant group.
2. Click on the trash icon next to the group.
3. A window appears asking you to confirm that you want to delete the group. Click the red delete button.

When you delete a group:

• Respondents will no longer be able to access the group quizzes or view their results from their dashboard. However, the quizzes will be available on your main dashboard, so you can still access any results from the Assigned screen.
• Trainers will no longer be able to access the group’s quizzes, learning materials, or Respondents.
• Self-registration and course landing pages used to sell access to the group will no longer be available.

Relevant help guide

Analyzing group results

Customizing Respondent portals

Other ways to share your quiz

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